MINUTES: 2ND MEETING: TUESDAY 16TH JUNE 2009

Subject: MINUTES: 2ND MEETING: TUESDAY 16TH JUNE 2009

FNSSS INTERIM ALUMNI COMMITTEE

PRESENT:
1. Deshun Deysel (DD)
2. Jeremy Desysel (JD)
3. Antonio Arendse (AA)
4. Andrea Ogle (AO)
5. Robin Van Der Plank (RvD)
6. Charlene Julius (CJ)

AGENDA:
1. Constitution
2. Working Groups
3. September launch / conference
4. Communication Policy
5. T-shirts
6. Meeting dates
7. General

1.Constitution
1.1.It was agreed to put together a draft constitution for publication to the entire alumni, in the interim until the final constitution document is formally adopted.
1.2.All individuals who subscribe to the alumni will be subjected to this constitution.
1.3.The role of the committee needs to be clearly articulated in this document.
1.4.This document will act as a code of conduct which will govern the operations and decision-making powers within the committee.
1.5.JD will seek legal guidance on the adoption and preparation of this document.
1.6.By the 16th July 2009 a first draft of all submissions will be made available to the committee for review (led by JD).
2.Working Groups (WG)
2.1.It was agreed that each interim committee member will chair a WG which should consist of a minimum of 5 members per WG. These members are to be identified by the chair of each of these WG’s.
2.2.Each WG should appoint a convenor.
2.3.It was agreed that the following WG’s would be established:
2.3.1.Events (RvP)
Plan and execute events.
2.3.2.Standards and Compliance (AA)
Ensure that operations processes and procedures are in place and that accountability and transparency is being exercised effectively.
2.3.3.Communications (JD)
Responsible for strategising and executing all print and online media and communications.
2.3.4.Media Relations (DD)
Responsible for communicating all media and communications opportunities and activities and creating awareness of the alumni and the opportunities it presents.
2.3.5.Partnerships (AA)
Responsible for sourcing and identifying partnerships and possible synergies.
2.3.6.Membership (RvP)
To plan, co-ordinate and executive initiatives that will grow the membership.
2.3.7.Fundraising (AO)
To identify fundraising opportunities by planning and co-ordinating fundraising strategies.
2.3.8.Bursaries and Scholarships (AO)
To identify bursary and scholarship opportunities and co-ordinate the distribution of these amongst current learners and registered alumni members.
2.3.9.Financial Governance (CJ)
To ensure separation of duties, guard against fraud and corruption and ensure legitimate expenditure takes place as well as that all funds acquired by the committee are registered and accounted for.
2.3.10.Mentorships (DD)
To establish a formal mentorship programme.
3.September launch / conference
3.1.Events WG to produce a strategy, basic framework and programme and agree a date.
4.Communication Policy
4.1.Communication WG to have a draft communication policy available for review at next interim committee meeting.
5.T-shirts
5.1.AA has commissioned the printing of 10 t-shirts for the interim alumni committee members. The aim of these t-shirts is to create awareness of the alumni. It speaks directly to the 1,000 strong membership campaign. Each member will be responsible for the payment of their t-shirt.
6.Meeting dates
6.1.It was agreed to meet on a monthly basis. The next meeting will be held on Saturday 18th July 2009 at Deshun Deysel’s office.
7.General
7.1.JD to prepare a write up inviting members to join WG’s (TOR’s – to document 3 initial objectives and execution plan).
7.2.Membership WG to compile a mail shot inviting individuals who’ve e-mailed the alumni with the contact details, inviting them to join a working group.
7.3.FutureSpeak: DD spoke at FNSS on the 2nd June 2009 and all matriculants were present in Room 52. There were lots of questions afterwards and a huge interest in her topic. DD agreed with Mrs Gassiep to arrange for 5 more speakers between June and November to address the matriculants. Ramon Thomas, one of the Mail and Guardian’s latest cohort of 300 young South Africans to have lunch with has agreed to speak next.

Next Meeting: Saturday 18th July 2009 from 09h00 to 12h00 at Deshun Deysel’s residence.